Estate Dashboard
Live overview · three campuses
Load-shedding Stage 2 · next 18:00–20:30
Open work orders
86
Space utilisation
71%
Residence occupancy
96%
Standby generation
64%
Priority work orders auto-triaged by criticality
| Asset | Location | Issue | Priority | SLA |
|---|---|---|---|---|
| Water pump WP-03 | South Campus · bulk store | Potable feed pressure drop | Critical | 1h 05m |
| Chiller CH-02 | Central Campus | Lab cold-storage temp rising | Critical | 2h 20m |
| Generator GEN-01 | South Campus · plant | Low fuel before shedding window | High | 4h 30m |
| Lift LFT-04 | Library, Central | Door sensor intermittent | High | Today |
| Geyser bank GB-11 | Residence · West wing | No hot water, 2nd floor | High | Today |
| AHU-07 | North Campus · admin | Filter service due | Planned | Fri |
Utilisation by space type
Lecture venues
84%
Laboratories
73%
Library
66%
Seminar rooms
47%
Offices
41%
Residence snapshot
96%
Occupied
19
Open req.
R1.4m
NSFAS due
One estate spine. Campus → building → floor → space → asset. Every module reads and writes against the same tree, which is what makes it integrated rather than four systems sharing a login.
Fault logging — QR workflow any staff member or student
▣
Every asset carries a QR label.
Scan with any phone camera — no app install, no login required to report. The scan resolves the asset, its location and its service history automatically.
Scan with any phone camera — no app install, no login required to report. The scan resolves the asset, its location and its service history automatically.
1
Scan & reportReporter adds a photo and short description. Location and asset are already known from the code.
2
Automatic triageText and asset criticality set priority and trade. Water, generation and cold-storage keywords escalate to Critical immediately.
3
DispatchRouted to an in-house technician or an accredited contractor, with the SLA clock started.
4
Complete offlineTechnicians work jobs in the mobile app with no signal — plant rooms, basements, remote sites. Sync happens on reconnect.
5
Close & costLabour, parts and contractor cost captured in ZAR, posted to asset history and the finance export.
Work order backlog
This month
92%
SLA met
3.4d
Avg close
61%
Planned
Planned versus reactive is where the budget moves. Reactive work costs multiples of planned work — every point shifted is money recovered, so it's tracked as a headline number.
Beds occupied
96%
Accredited off-campus
14
Open student requests
19
NSFAS reconciled
R1.4m
Residence register campus & accredited off-campus
| Residence | Campus | Beds | Occupied | Accreditation |
|---|---|---|---|---|
| Residence A | Central | 412 | 98% | Current |
| Residence B | South | 386 | 97% | Current |
| Residence C | South | 298 | 95% | Current |
| Residence D | North | 204 | 89% | Current |
| Accredited provider 07 | Off-campus | 120 | 100% | Renews 90d |
| Accredited provider 11 | Off-campus | 84 | 94% | Under review |
Student housing lifecycle
1
ApplicationStudent applies online; identity and registration status verified against the student system.
2
AllocationRules-based bed allocation using funding status, priority categories and accessibility needs.
3
Check-inDigital condition report with photos, signed on device — the baseline for later damage claims.
4
In residenceStudents log maintenance from their phones; wardens run scheduled room and fire-equipment inspections.
5
Check-out & reconcileExit inspection against baseline, damages costed, occupancy periods reconciled to NSFAS claims.
Eskom stage
2
Generator fuel
64%
Bulk water stored
78%
Anomalies flagged
3
Load-shedding readiness stage-aware operations
| Campus | Standby | Fuel | Runtime @ S2 | Status |
|---|---|---|---|---|
| South Campus | GEN-01 · plant building | 64% | ≈31 hrs | Ready |
| Central Campus | GEN-02 | 41% | ≈17 hrs | Refuel |
| North Campus | GEN-03 | 72% | ≈29 hrs | Ready |
| Library UPS | UPS bank | — | ≈45 min | Ready |
Stage-aware scheduling. When a shedding window is published, ZaniQ re-times non-critical planned work out of it, pre-checks generator fuel and oil, and warns on any residence or lab that would lose water pressure or cold-chain while the power is off.
Water — metered by stream
Potable store
78%
Fire reserve
94%
Grey-water
52%
Municipal feed
66%
Potable, fire, grey-water and municipal supply are metered separately. Abnormal draw on any one stream is usually the earliest signal of an underground leak — weeks before it surfaces.
Space utilisation HEMIS-aligned
| Building | Campus | Function | Utilisation | Status |
|---|---|---|---|---|
| Academic block | Central | Lecture & seminar | 84% | Optimal |
| Library | Central | Study & collections | 66% | Good |
| Science labs | Central | Teaching labs | 73% | Good |
| Administration | North | Offices | 41% | Underused |
| Sports & welfare | South | Recreation | 58% | Good |
Statutory value. Space utilisation is a DHET reporting obligation. ZaniQ derives it continuously from booking and timetable data rather than an annual manual survey — the HEMIS return becomes a report you run, not a project you staff.
Booking & timetable
1
Timetable syncScheduled teaching is imported, so booking never double-allocates a venue.
2
Ad-hoc bookingStaff book seminar rooms and venues, with approval rules per space type.
3
Actual vs bookedAttendance or access data shows which bookings were really used. The gap is recoverable capacity you already own.
4
Return generationUtilisation computed per space type and exported in HEMIS format.
Open incidents
4
Fire equipment
97%
Inspections due
12
POPIA register
✓
Compliance registers
| Register | Basis | Frequency | Status |
|---|---|---|---|
| OHS incidents | OHS Act 85 of 1993 | Continuous | Current |
| Fire equipment | SANS / municipal | Monthly & annual | Current |
| Emergency evacuation | OHS Act | Per semester | Due |
| Lift certificates | Statutory | Annual | Current |
| Pressure vessels | Statutory | Annual | Current |
| POPIA processing | POPIA | Continuous | Current |
Data protection posture
✓
SA data residencyAll primary and backup data stored in a South African region.
✓
MinimisationStudent personal information limited to what each module needs; ID numbers encrypted at column level.
✓
Access controlRole-based, enforced per record — a warden sees only their residence, a student only their own room.
✓
Audit trailAppend-only log of every change to personal or financial records: who, what, when, before and after.
✓
Data-subject rightsBuilt-in export and deletion workflow for access and erasure requests.
Vendor register CSD-verified
| Vendor | Trade | B-BBEE | CSD | SLA |
|---|---|---|---|---|
| Vendor A | Electrical | Level 1 | Verified | 94% |
| Vendor B | Plumbing & pumps | Level 2 | Verified | 89% |
| Vendor C | HVAC | Level 4 | Verified | 91% |
| Vendor D | Lifts | Level 4 | Verified | 96% |
| Vendor E | Generators | Level 2 | Expiring | 87% |
Tax clearance and CSD status are checked before dispatch. A vendor with lapsed compliance cannot be allocated new work — the control sits in the workflow, not in a spreadsheet someone remembers to check.
Preferential procurement
Level 1–2
58%
Level 3–4
31%
Level 5–8
8%
Non-compliant
3%
Maintenance spend is attributed by B-BBEE level automatically, so preferential-procurement reporting is a live figure rather than a year-end reconstruction.
See it with your own estate
This demo uses a fictional institution. We run walkthroughs against your actual campus structure,
systems and reporting obligations — no commitment required.